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Details required : characters remaining Cancel Submit. You do not need to use the Wizard. From the Start Mail Merge drop down, select the type of merge that you want to perform. The signature is written directly on the document using the tablet PC and the stylus "Pen".
The rest of the document prints fine including the merged fields. I just tried printing it with the Print in Background Mode turned off and there was no change. The data is in Excel. I'll check out the link and let you know what happens.
The Many To One add-in did work in that it printed the signature, but it requires the use of a primary key field which I almost never have, so its not a good solution for me. It also doesn't allow the pound sign in the data and this is found in my data. Is there some setting in Word that will allow me to just use the built in mail merge? In reply to SethSchrock's post on April 22, Oddly enough I can't remember why I excluded ' ' from the data.
It appears to work well enough without on files I have tested recently, so if the OP wants a copy of the add-in without this trap, I can let him have one.
I can't get it to work. I get error "The requested member of the collection does not exist. In reply to Graham Mayor's post on April 23, The Mail Merge Recipients dialog box displays only the designated records. To display all the records again, click All.
For advanced sorting and filtering, click the arrow next to any column name, and then click Advanced. Use the Filter Records and Sort Records tabs to set up the sorting or filtering query that you want.
If you have installed address validation software, click Validate in the Mail Merge Recipients dialog box to validate your recipients' addresses. Word uses the recipients that you designated for the merge. If you have not already done this, type the text that you want to appear in every form letter in the main document.
Insert merge fields where you want to merge names, addresses, and other information from the data source. To insert merge fields, follow these steps:. In the Insert Address Block dialog box, select the address elements that you want to include and the formats that you want, and then click OK.
For help on an option, click the question mark, and then click the option. If the Match Fields dialog box appears, Word may be unable to find some of the information it needs for the address block. Click the arrow next to not available , and then select the field from your data source that corresponds to the field required for the mail merge. Select the greeting line format that includes the salutation, name format, and following punctuation.
Select the text that you want to appear in the cases in which Word cannot interpret the recipient's name. For example, Word cannot interpret the name when the data source contains no first or last name for a recipient, but only a company name.
If the Match Fields dialog box appears, Word may be unable to find some of the information it needs for the greeting line. Click Address Fields to select from address fields that will automatically map to corresponding fields in your data source, even if the data source's fields do not have the same name as your fields.
Click Database Fields to select from fields that always take data directly from a column in a database. If the Match Fields dialog box appears, Word may not be able to find some of the information it needs to insert the field.
Note If you insert a field from the Database Fields list, and if you later switch to a data source that does not have a column with the same name, Word cannot insert that field information into the merged document. Electronic postage: To add electronic postage, you must first install an electronic postage program, such as one that you can purchase from a third-party provider on the Web. To use electronic postage, follow these steps:.
Click Electronic postage. If you do not have an electronic postage program installed, Word prompts you to install one, and offers to connect to the following Microsoft Office Web site:. To add electronic postage, you must first install an electronic postage program, such as one that you can purchase from a third-party provider on the Web. To use the Postal bar code, follow these steps:. In the Insert Postal Bar Code dialog box, select the appropriate address fields. You cannot type merge field characters " " or insert them by using the Symbol command on the Insert menu.
This does not affect the merge, but if you want to display the results instead, right-click the field code, and then click Toggle Field Codes on the shortcut menu. For example, by using the sample database shown earlier, your letter might contain the AddressBlock and GreetingLine fields, and therefore your first page appears similar to the following:. Sincerely, Type your name here.
Note You can also use the Mail Merge toolbar to insert merge fields, work with your mail-merge main document, or run a mail merge. The Mail Merge toolbar provides additional commands that are not included in the Mail Merge Wizard task panes. For example, you can use the Insert Word Field menu on the Mail Merge toolbar to insert Word fields for controlling the merge process.
For example, you can insert an IF field that inserts text only if a particular merge field has a specified value. Alternatively, you can click Check For Errors to make Word run the mail merge and report any errors that are contained in the main document. To format merged data, you must format the merge fields in the main document.
Do not format the data in the data source, because its formatting is not retained when you merge the data into the document. To change the format of the merged data, follow these steps:. In Word and in earlier versions of Word, click Font on the Format menu, and then select the options that you want. In Word , click the option that you want in the Theme Fonts box in the Font group on the Home tab. When you work with fields, a switch is a special instruction that causes a specific action to occur.
Generally, a switch is added to a field to modify a result. Examples of how to use switches are as follows:. After you have completed the main document and inserted all the merge fields, make sure that you save the document before proceeding. To do this, follow these steps:. When the wizard displays the "Step 5 Mail Merge" task pane, the wizard replaces each of the merge fields in the main document that has the actual text from the first entry of the recipient list. Therefore, you can see how your first output document will look.
For example, if you were to continue to use the sample database shown earlier, the first page should resemble the following page after you click Next: Preview your letters :.
Was this reply helpful? Yes No. Sorry this didn't help. Thanks for your feedback. Thanks, but that has been tried several times and still nothing. I get a flash of a small window that I believe says 'sending to printer' but it never prints.
Nothing shows in the cue. This only happens with files that are Mail Merge.
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